How To Set an Out-Of-Office in Google Calendar

You can indicate your availability or unavailability using the out-of-office message for Google Calendar. It is convenient to inform folks when you will not be in the workplace and for how long. While using this function, Google Calendar automatically rejects meetings until you return.

Set an Out-Of-Office in Google Calendar
Set an Out-Of-Office in Google Calendar

In this article, we will consider how to ensure that your out-of-office message is impactful and beneficial to your coworkers. Therefore, if you are prepared to begin, let’s dig in.

How To Set an Out-Of-Office in Google Calendar

One fantastic way to let your coworkers know you won’t be available for a while is to set up an out-of-office message in Google Calendar. It is also a terrific way to ensure you attend important meetings or occasions while away.

Now, let’s demonstrate how to set up an out-of-office message in Google Calendar so you can enjoy your vacation without worrying about missing anything necessary.

Steps to Consider when Setting an Out-Of-Office in Google Calendar:

Step 1: Log into your Google Calendar

You may skip this step if you are using the “Google Calendar App” on your mobile (Android or iOS).

  • Open any browser and visit the Google Calendar website. Simply entering the URL into the address bar will accomplish this.
  • Go to the Google Calendar page and input the associated username and password: The user should enter the username and password for their Google account in the corresponding fields.
  • Click the “Sign In” Button: To use the Google Calendar website, the user must click the “Sign In” button after providing their username and password.

Step 2: Set the dates

To help you manage your schedule and ensure that you remain organized, you can choose to either set an all-day event or block off a period of time.

  • Tap on the first day you will be out of the office on the Google calendar once you are in. Then click out of office.
  • You can now choose a range of dates during which the out-of-office answer will be sent automatically by selecting the start and end dates. To achieve this, you need to open the Calendar drop-down menu.
  • The “Start Date” and the “End Date” choices on this menu should be available for choosing dates. To select the required dates, click each option for a calendar window.
  • Ensure that the start and finish dates you picked are correct in the Calendar after choosing them.

Step 3: Set the hours

  • You can choose the start time and finish time for their out-of-office period by using the drop-down menu, which offers a variety of time options.
  • Choose the start time from the drop-down menu before choosing the end time.
  • Tap the drop-down menu next to “Does not repeat” and choose a frequency if you don’t want this office event to repeat itself.
  • To save the out-of-office settings, click the “Save” button when all the details you enter are correct.

Step 4: Choose how you want to notify others

  • To let people know you are unavailable, use the Google Calendar’s “Notify People” feature. When you choose this option, a list of people will display, then select who you want to inform about your absence.
  • You can send an email notification with a personalized message or select the recipients. You can choose the “Don’t Notify” option if you don’t want to alert anyone.
  • If you choose “No one will be informed about your absence”. It is a great way to keep your job confidential and ensure that no one is bothered by the fact that you are out of the office.

Step 5: Finally, enter your Auto-reply message

  • After choosing a schedule, type the start and end times to reserve a block of time. You can include a description to prove your absence from the office further.
  • Once you’re done, you can save the event. At that point, it will appear on your Calendar. Your colleagues and other users will be informed that you are not available.

If you notice any error in the provided information or wish to change the time or dates, you can change your decline settings and edit your decline message.

How to set up auto reply in Gmail Once you are Out of Office?

To set up your email account with an auto-response whenever you anticipate being away for an extended period, known as a “vacation response.”

  • First of all, launch your Gmail.
  • Go to settings at the top right by clicking the gear icon.
  • Tap on the “See all settings” option.
  • Navigate to the “Vacation responder” section.
  • Enter the date range, subject line, and message.
  • Remember to check the box if you only want your contacts to see your vacation reply under your notice.
  • Tap “Save Changes” once you are done.

It will allow you to stay organized and ensure you remember important events or deadlines.


How do I create a “Google Calendar in my workplace?

Here are the steps:

  • Launch Google Calendar.
  • Click “Add” next to other calendars and create a new calendar.
  • Enter the name of the Calendar (for example, Developer Team Calendar), a description, and a time zone.
  • Finally, click on “Create Calendar.”

How do I put out of office on another calendar?

Choose New from the File menu in Calendar, then select Appointment. Give your vacation a name in the Subject box. Click your trip’s start and finish dates under Start time and End time. Check the box next to Full day event.

How do I set out of the office without an automatic reply?

Click “Do not send automatic replies” to disable Out of Office messages, then click OK to save your settings. Since you turned off the autoresponder, you won’t be sending out any more out-of-office messages to people. Instead, choose “Send automated replies” to enable out-of-office replies.

How do I turn on Out of Office on my phone?

Follow the steps below to turn on or off your out-of-office auto-reply on your phone:

  • Launch the Gmail app on your Android phone or tablet.
  • At the top left, tap Menu.
  • Scroll down, and click “Settings.”
  • Select your account.
  • Click Out of Office Auto-reply.
  • Set the ‘Out of office auto-reply’ switch to On at the top.

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