How to Change Signature In Outlook

The Email Signature is a very quick way for others to be able to verify who you are and provide your business detail conveniently. It is like a virtual business card that contains all your pertinent information and even adds a personalized touch to every email that you send. I’m sure you won want to miss out, read through this blog carefully to know more about Signature in Outlook and How to Change Signature in Outlook.

How to Change Signature in Outlook
How to Change Signature in Outlook

How to Change Signature in Outlook

An Email Signature(Outlook signature) is a block of content that is appended to the end of an email message which is often containing the sender’s name, disclaimer, phone number, address, and other business contact information. This blog could help you create or change a signature in outlook because adding a professional signature in Outlook can be hard and frustrating work.

That is applicable to Outlook for Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and even Outlook 2007. In Outlook, you can be able to create one or more personalized signatures for your email messages. Your signature can include text, images, electronic business cards, a logo, or images of handwritten signatures.

Users could set up Outlook so that signatures are automatically added to all outgoing messages or even create their signature and then add it to messages on a case-by-case basis.

How to Change Signature in Outlook

You could edit the Outlook signature to make it look more organized and then give it a more visual hierarchy, by setting different colors and font sizes for the most important information.

To do that follow the steps below:

  • Launch Outlook
  • Click on the “Gear” icon in the top right corner of the page.
  • Select “View all Outlook Settings”.
  • Go to the “Compost and reply” option.
  • Scroll down to “Email Signature” and choose the “New Signature” option.
  • Here you have to type in your signature and format it however you would wish it to be.

Just as easy as that. There are a few different things that you can include in your signature, which are your Name, Job Title, Company Name, Website, and many more. You can be able to add an Image or logo. It is important to keep the signature relatively concise and simple, otherwise, it could be too distracting to the reader.

How to Change Signature in Outlook on Mac

On Mac it is a very unique way to change the signature in Outlook, it differs from the web, windows, and many more devices. So you have to follow these steps below for you to be able to change your signature in Outlook on Mac.

  • Navigate to the Outlook application on Mac.
  • Select “Preferences” from the menu bar.
  • Select “Signatures”.
  • Select the SIgnature that you would want to change and click on the “Edit” option at the bottom of the left side.
  • A small window will then appear with an existing signature. Make your changes and then click on the “Save” button. on the top left.

You can then close the pop-up window.

  • You can now see your edits on the right side of the Signatures window below the “Signature Preview”.
  • When you are done, select the “X” on the left to close the Outlook Preferences.

You can also adjust the signature you would want to use for new messages, forwards, and replies at the bottom, if it is necessary. Choose an account if you have more than one and pick the signature for each of the messages you type.

How to Change Signature in Outlook on Windows

Changing your signature in Outlook on windows is the same whether you are using the classic or another new version of Outlook. You could easily change your signature in Outlook on Windows, fast and secure, and that can be done through the steps below:

  • Launch Outlook
  • Select “New Email” o the Home tab.
  • Click the arrow below Signature and choose Signatures.
  • In the subsequent pop-up window, choose the signature on the top left that you would want to edit.
  • Make your edits directly in the editor box that can display the current signature.
  • Select “Save” to preserve your changes.
  • When you are done just click on the “OK” option to close the window.

Follow the steps above for you to be able to change your signature.


How Do I change my Email Signature?

To do that, tap on your account and then select the signature. Enter the text and link that you want to use as your signature and select “Done”. Your signature will now appear at the bottom of all the outgoing emails from Outlook on your device.

Why Can’t I Change my Email Signature in Outlook?

This issue could occur if you access your Office 365 email account in Outlook. If you cannot change or add a new email signature, this can be most likely caused by a certain value that is entered into Registry. And it has nothing to do with Office 365 Administration, it is entirely dependent on Microsoft Windows functionality.

How do I Change my Signature in Outlook Online?

Sign in to Outlook on your web. On the top navigation select “Settings”, and click on “Mail”, which opens the options panel that is on the left. In the Options Panel, under Mail, choose Layout then “Email Signature”. In the text box, type in your signature and then the available formatting option to change its appearance.

How Do I Add a Signature to My Outlook?

Create your signature and choose when Outlook adds a signature to your messages.

  • You have to open a new email message
  • On the Message menu, select “Signature” then “Signatures”.
  • Under the select Signature to edit, choose a New, and then in the New Signature dialog box, fill in a name for the signature.
  • Under the “Edit Signature” compose your signature.



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