Finding the right mileage-tracking app has become more critical as the need for easy-to-use solutions grows. In small businesses, keeping track of travel distances is crucial. It’s not just about convenience; it’s a smart move to save on taxes and manage expenses better.
This article is here to help you find the best App for tracking mileage, tailored for small businesses like yours, from affordable choices to features designed for smooth operations.
What is a Small Business?
Small Businesses are privately owned corporations, partnerships, or sole proprietorships with fewer employees & revenue than regular-sized businesses.
What features should a business mileage tracking app have?
The best mileage tracking app should be able to track distance automatically using GPS and allow users to organize trips as either business or personal.
Here are some other characteristics a mileage tracking App for small businesses should have:
- Automation of mileage tracking: The program should use GPS to track mileage, calculate route length, and save data automatically.
- Trip classification: Depending on the purpose of the excursion, you should be able to categorize trips as business or personal.
- Data reports: The tools must offer simple export functionality to make tracking and reporting the mileage log easier.
- Expenditure reimbursements: Users can submit mileage and expense reports for reimbursement from the mileage tracking apps.
- User-friendly interfaces and the flexibility to categorize trips for business and personal use.
The seven (7) best Mileage Tracking Apps for a Small Business;
For individuals seeking a versatile mileage-tracking app that seamlessly caters to both personal and business use, MileIQ stands out. With multiple pricing plans tailored for individuals and teams, MileIQ offers flexibility to match diverse needs and budgets.
The business mileage tracker within MileIQ liberates users from the tedious task of manual mileage tracking for tax purposes or reimbursement.
This app automatically logs and tracks miles, providing accurate calculations for taxes or reimbursements of a business.
Important features include: Intuitive software learns your regular routes and destinations with minimal setup, and the system runs itself.
Best for: Business owners seeking a mileage tracking system that can be set and forgotten with powerful reporting capabilities and firms with several employees who need to utilize the same system to log mileage.
The most significant advantage of MileIQ is its simplicity you can set up the software and operate it in the background of your phone.
Everlance goes beyond being a mere mileage tracking app; it transforms into an all-inclusive expense tracker. However, everlance offers automatic mileage tracking linked to your business bank account.
The app allows effective categorization of journeys based on their purpose and provides the option to set specific work hours for active mileage logging.
However, everlance’s detailed reports include GPS mapping data, photographs, time zones, and other relevant information.
Hurdlr uses features like estimated taxes and automated expense tracking for those who want more than just mileage tracking. Linked to your bank account, Hurdlr can track self-employment taxes and send reminders for scheduled payments.
Hurdlr free version
The free version includes unlimited auto-mileage tracking, manual addition of income/expenses, and tax calculation summaries.
Hurdlr premium version
The premium version adds automated expense tracking, tax estimate calculations with payment reminders, and the ability to specify work hours for mileage logging.
key features: Integrations with various platforms and apps and the ability to track income and expenses to forecast earnings and estimate taxes are key features.
Best for: Freelancers, solopreneurs, real estate agents, or self-employed people looking for an all-in-one spending tracker.
More importantly, the interfaces with popular gig economy platforms like Upwork and Airbnb and real estate-specific features set these apps distinct from one another.
4. QuickBooks Self-Employed
QuickBooks Self-Employed is a comprehensive solution integrating mileage tracking with various accounting services. Especially when bundled with TurboTax.
Offering automatic mileage tracking, connection to bank accounts, income/expenses tracking, invoice generation, receipt attachments, and tax payment calculations with reminders.
QuickBooks Self-Employed is an all-encompassing business tool. Report outputs seamlessly transfer to your Schedule if you’re using TurboTax software.
Key features: QuickBooks can act as your whole accounting program; you can easily add miles from your tracker to invoices.
Best for: Self-employed individuals or small business owners looking for a mileage tracking app that automatically integrates into their accounting system.
Quickbooks offers a self-employed version (SEQB) at the lowest price compared to their other business plans, including mileage tracker apps.
The automatic tracker runs in the background of your smart device and tracks your movements using GPS. You can also manually enter miles as well.
5. QuickBooks Online
QuickBooks Online is the best small-business accounting software, including mileage tracking. If your company still lacks accounting software, this is the best fit for your business.
With its mileage tracker, you can effortlessly create expenditure entries from within the program for mileage-related charges and reimbursements. Because QuickBooks Online is primarily accounting software, you only receive limited mileage tracking.
SherpaShare distinguishes itself from other mileage tracker apps. It logs all of your mileage for tax purposes and provides advanced analytics to assist you in optimizing your driving profitability.
Key features include unlimited mileage tracking and SmartDriver tools that provide valuable data and insights.
Best for: Rideshare drivers that desire mileage tracking and advice and resources on locations, routes, and strategies to maximize profits.
TripLog allows you to track many cars and drivers on the same tracking system. The different choices for tracking miles distinguish TripLog from other mileage tracker apps: manual tracking, automatic tracking, Bluetooth connection to vehicle, iBeacon, OBD-II, Plug-N-Go, and app widgets.
When should a business consider Using a Mileage Tracker?
When your business has a lot of mileage expenses and reimbursements, If your business delivers goods or provides a gas allowance to employees, a mileage tracker makes reimbursements easier, faster, and more precise.
Below are some of the frequently asked questions on the best mileage tracking App for a small business and their short answers:
Can a mileage tracking application help in budgeting for my small business?
Yes, a mileage tracking app helps your small business budget more accurately by tracking mileage and related expenses.
Do mileage tracking apps for my small business team work on numerous devices?
Yes, most mileage tracking apps support seamless log-in and data sync across various devices, making it easier for your small business team to collaborate.
Is it possible to find a low-cost mileage-tracking app for small businesses?
Several apps provide low-cost options for small enterprises, ensuring accurate mileage tracking without breaking the bank.
Can a mileage-tracking app save money for my small business?
You can optimize tax deductions by carefully recording business-related miles, thus saving your small business money.
What features should I look for in a mileage-tracking app for a small business?
Look for features such as automatic mileage tracking, expense integration, user-friendly interfaces, and the flexibility to categorize trips for business and personal use.
Why does my small business require a mileage-tracking app?
A mileage tracking tool is vital for accurate record-keeping, allowing you to optimize tax benefits and simplify spending management.
Each mileage tracker application in this article has advantages and disadvantages, therefore, the best app depends on your specific needs. Each app has strengths, but the best choice depends on your business needs.
Whether you want simple mileage tracking, detailed expense management, or all-in-one solutions, these apps are designed to make your processes smoother.
If you’re unsure, getting advice from an accountant can give you expert insights tailored to your business. Tracking mileage isn’t just about convenience, it’s a smart move to make your finances and business work better.